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Data protection

Data Privacy Policy for all visitors of this website

This privacy policy applies to every server of the Leibniz-Institut für Bildungsverläufe (LIfBi) as well as all WWW-pages of LIfBi on which this privacy policy is linked.

General remarks

Data protection is our concern and our legal obligation. To ensure the safety of your data during the transfer, we use – orientated to the current state of technology – corresponding ciphering methods (e. g. SSL/TLS) and solid technical systems. The information supply of LIfBi can principally be used with browsers in which Java-applets, Active-X-Controls and cookies are deactivated. Insomuch as the functionality is essentially constrained by that, a corresponding note is given.

Leibniz-Institut für Bildungsverläufe e.V.
Person responsible

The Leibniz-Institut is a registered association. It is legally represented by Prof. Dr. Cordula Artelt.

Brigitte Bogensperger
Internal Data Protection Officer

Contact person for questions regarding internal data protection
> More informationen

Purposes of processing

We gather data about your person solely within statutory framework for the following purposes:

  •  Warranty of operational safety of our web presence, i. e. for detection of misuse  and fault clearance.
  • Optimisation of the display of answers on your computer.
  • Fulfilling our legal duty of disclosure towards state entities.
  • Furnishing particulars towards holders of (ancillary) copyright on their request.

Insofar as the purpose of processing is not impaired, we anonymize or pseudonymize personal data.

Legal basis for the processing of personal data

Insofar as we obtain consent for the processing of personal data, art. 6 par. 1 let. a) DSGVO serves as a legal basis.

Insofar as a processing of personal data is necessary in terms of the fulfilling of a legal obligation, art. 6 par. 1 let. b) DSGVO serves as a legal basis.

When the processing is necessary for adherence of a eligible concern on our part or of a third party and the concerns worthy of protection, civil rights and basic freedoms of the person pertained do not prevail the concern mentioned first, art. 6 par. 1 let. f) DSGVO serves as a legal basis.

Categories of data

Administration and Editing
In terms of administration and editing, function identifiers and personal identifiers with access protection mechanisms are applied and changes, that are made with these identifiers, are recorded.
 
Logging File
As soon as you view this or another LIfBi-webpage, you transmit to our webserver via your internet browser. The following data is recorded für reasons of communication during a current connection between your browser and our webserver:

Date and time of the request
Name of the requested file
Page of which the file as been requested
State of access (e. g. file transferred, file not found)
Used web browser and screen resolution as well as the used operation system
Complete IP address of the requesting computer
Amount of transferred data

Cookies
By the use of cookies, the website is able to provide extended functionality and personalization. The appointment of essential cookies, so far as you did not personally prohibit this, ensues on the basis of art. 6 par. 1 letter f) DSGVO. Further cookies are not set.
 
Communication
Insofar as you disclose a concern via e-mail, mailing, phone or fax, the data will be processed for the purpose of handling the request or in case of follow-up questions as well as a exchange of views. Therefor we always choose the way of communication pursued by yourself, unless you wish an alternation.

Receiver or categories of receiver of personal data

Our IT service can be a receiver of your personal data within the context of processing of finalized contracts. Further information about service contractors are available in the corresponding section of this webpage.

Duration of storage of personal data

Administration and Editing
Personalized administration and editing accesses to our webpages are confined after an individual’s resignation from LIfBi and deleted one year after the ending of the year of resignation.

Logging File
Every protocol that contains personal data is deleted after seven days.

Cookies
Cookies are set for the duration of the browser session.

Data subject rights

According to General Data Protection Regulation (DSGVO) the following rights appertain to you:
Insofar as your personal data is processed, you have the right to receive disclosure about the data concerning yourself that is stored (art. 15 DSGVO). In case of processing of incorrect data, you have the right of rectification (art. 16 DSGVO). Are the legal premisses fulfilled, you can demand deletion or restriction of processing as well as lodge an objection against the processing (art. 17, 18 and 19 DSGVO). If you have agreed to the data processing or a contract pertaining data protection exists and the data protection is conducted by means of automatized proceedings, as the case may be, the right of data portability may appertain to you (art. 20 DSGVO). Furthermore a right of complaint towards the federal commissioner for data protection and freedom of information is in place

Newsletter

The following information informs you about the subscription and distribution procedure and your rights of objection. By subscribing to the newsletter "LIfBi info", you agree to receive it and to the procedures described.

Double-Opt-In: Subscribing to the newsletter takes place in a double-opt-in procedure. After subscription you will receive an e-mail asking you for confirmation. This confirmation is required to ensure that no one else logs in with a different e-mail address. Only after this confirmation you are registered as a member of the mailing list.

Data processing: our data is processed and stored exclusively for the purpose of sending the newsletter. For this purpose, LIfBi uses an online-based software of the external service provider Sendinblue (hereinafter: external service provider). The processing and storage of data at LIfBi and the external service provider takes place exclusively on servers in Europe and in accordance with the requirements of the GDPR.

Legal Basis: The distribution of the newsletter takes place on the basis of the recipients' consent pursuant to Art. 6 para. 1 lit. a, Art. 7 of the European General Data Protection Regulation (GDPR) via the services of an external service provider.

Cancellation/Revocation: You can cancel the receipt of the newsletter at any time, i.e. revoke your consent. A link to unsubscribe from the mailing list is included in each newsletter. You will receive a corfirmation.

Logging: In order to be able to prove the process according to the legal requirements, the registration for the newsletter including the time of sending the confirmation e-mail and the time of confirmation are stored. The changes to your stored data are also logged on behalf of the LifBi by an external service Provider. Logging is based on our legitimate interests in accordance with Art. 6 para. 1 lit. f GDPR. We are interested in applying a user-friendly and secure newsletter system that meets the expectations of users and allows us to provide proof of consent.

Deletion: In the event of unsubscription from the mailing list, we may store the unsubscribed e-mail addresses (and log information) for up to one year on the basis of our legitimate interests in order to be able to prove a previously given consent. The processing of these data is limited to the purpose of a possible defence against claims. An individual application for deletion is possible at any time, provided that at the same time the former existence of a consent is confirmed. Deletion of the aforementioned data takes place at the latest after expiry of the deadline at the end of the calendar year.

Technical contradiction solution to Matomo web statistics

reCAPTCHA

As a protection of your requests concerning the application to our LIfBi newsletter we use the service reCAPTCHA of the organisation Google Inc. (Google). The prompt serves the distinction between submission by a human or an abusive automatized processing by machine. The prompt includes the transmission of the IP address and p.r.n. further data that is required for the running of the service reCAPTCHA to Google. For that purpose, your data is transmitted to Google and is continued to be used there. Prior to that, in member states of the European Union and other contractual states of the convention of the European economic sphere your IP address is truncated by Google. Only in exceptional cases the entire IP address is transmitted to a server of Google in the United States and truncated there. For this data, the divergent data protection regulations of the organisation Google apply. Further information about the privacy policy of Google is available via
https://policies.google.com/privacy?hl=de

Other matters concerning our privacy policy

We reserve the right to adjust this privacy policy when necessary, so that it always corresponds to the current requirements or reflects alterations of our services. It is always the current privacy policy that applies to a renewed visit to our web presence.